Insight Into Unstructured Data

ERAM by Tools4ever offers the solution for providing insight into file system access, cleaning up pollution and safely delegating owners to manage access to your organization’s data.

Is your file system polluted?

Unfortunately, almost all file systems are polluted. Keeping file systems clean – detecting and cleaning up pollution and preventing its reoccurrence - is a headache for the IT department. Existing tools are very expensive yet provide limited functionality. ERAM offers a solution to these problems.

How do I clean up the file system?

Step 1 is determining which data is no longer used. This is about 75%. The second step is: find the person responsible within the organization and indicate which 25% must be cleaned up. ERAM provides data owners with a management-friendly web interface for cleaning file system locations.

How does the file system stay clean?

Without changing your file system management process, the pollution will continue. With ERAM, you can quickly and easily delegate this management within the business. Managers approve changes, which ERAM automatically implements in the file system - always the same way, precisely as you want.


Which folders can be cleaned up from lack of use? Who has access to a certain folder? Answering these questions costs system administrators substantial effort without special tools. ERAM Collection is the solution for this.


Collecting data

Information about file system access is stored in different parts of the network: in the file system itself, in Active Directory (nested) groups and in auditing information. The information is widely dispersed and often is gigantic in size. ERAM collects and stores all this information in a SQL database.

From data to information

To be able to answer audit questions, the collected data must be linked and processed into meaningful information. ERAM Collection correlates the different data sources. This is the basis for answering complex access questions.

Monitor information

File system data changes continuously. By periodically executing the collection, the information is always up-to-date in order to facilitate pre-emptive or timely action.

Reports and Analysis

ERAM Reports and Analysis us the ERAM Collection database to comprehensive reports and perform analyses. System administrators can use this new-found visibility to improve and optimize the file system and its data management.


Audit information

ERAM’s capability allows administrators or security officers the ability to detect pollution and carry out cleanup operations – facilitating data-use auditing or preparation for compliance efforts whenever necessary.

Easy to combine

It is also possible with ERAM to see which employees have never actually used their access to a specific folder and remove that access based upon the real-world business case.

Prevent data leaks

ERAM always provides up-to-date file-access information for tidying data management processes, not only keeping that management simple but also preventing leaks.

Data Management

Analyzing your organization’s data usage provides the perfect starting point for delegating management from the IT helpdesk to the real owners within the business.


Who is the real owner?

File systems are roughly divided into projects, departments and home folders. You know the layout, but who are the actual owners? ERAM helps find them by analyzing which employees are most active in a folder. These are usually not the owners, but a user immediately beneath the owner in the organization’s hierarchy.

... the manager in the organization

Holistic management of an abstract file system is not intuitive. ERAM offers a very user-friendly interface, with which every type of manager can easily see who has access and how to adjust such.

and then further professionalize

A step beyond addressing pollution is to trace and clean up data that is no longer intended for use. This data can comprise as much as 75% of the file system – contributing to pollution, storage, and processing speed issues among many other problems. The final delegation step is Self-Service, whereby end users themselves request access to a folder and are approved or denied by uniform management processes.


Learn more about ERAM

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