Putting an end to rights pollution in your file system

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ERAM by Tools4ever is the ultimate solution for cluttered file systems: ERAM provides visibility into file system access, cleans up contamination, and delegates management to the organisation.

Is your file system cluttered?

Unfortunately, the majority of file systems suffer from cluttering issues. Managing file systems to keep them clean, which involves removing existing clutter and preventing new instances, can be a major challenge for the IT department. Furthermore, the available tools for this task are limited and often come at a high cost. ERAM offers a solution to address this problem.

How do I clean this up?

Step 1 is to identify which data is no longer in use, which accounts for approximately 75 percent. The second action is to find the data owner within the organisation and indicate the 25 percent that needs to be cleaned up. Using a user-friendly web interface designed for managing this task, the owner can carry out the cleanup independently.

How do we keep it clean?

Without changing the management approach, cluttering will continue to occur. With ERAM, you can delegate management to the business side. Changes are approved by managers and then executed in the file system according to the ERAM scenario, consistently and exactly as you desire.

Collection functionality

Which folders are never used and can thus be cleaned up? Who has access to a specific folder? Questions that can consume a significant amount of time and effort for a system administrator without additional tools. ERAM Collection provides the solution for this.

Data gathering

Information regarding file system access is stored in various parts of the network: within the file system itself, the Active Directory in (nested) groups, and in auditing data. The volume of this information is dispersed and often of immense proportions. ERAM collects and stores this information in SQL database format.

From data to information

To address audit queries, the collected data needs to be linked and processed into meaningful information. ERAM Collection correlates the various data sources. This forms the foundation for addressing complex access-related inquiries.

Information monitoring

Data within the file system undergo continuous changes. By performing the collection periodically, the information remains up-to-date.

Reporting and analysis

The ERAM Reporting and Analysis functions utilise the ERAM Collection database to compile comprehensive reports and conduct analyses. System administrators can use these functions to enhance and optimise data management, among other things.

Audit information

For instance, the administrator can detect cluttering and initiate cleanup actions. Naturally, audits on data usage can also be conducted.

Clever combination

It is also possible to identify employees who have access to a folder but never actually use it. This access could potentially be removed.

Prevent data leaks

ERAM consistently provides up-to-date information on file management, which you can utilise when cleaning up your data management. This helps keep your data management manageable and prevents potential data leaks.

Data Management

By analysing data usage within the organisation, you have a solid starting point for delegating IT helpdesk management to the actual owners within the organisation.

Who is the true owner?

The file system is roughly divided into projects, departments and home folders. While the structure is known, identifying the actual owners can be challenging. ERAM assists in finding them by analysing which employees are the most active within a folder. These individuals are often not the owners themselves but are acquainted with the owner.

… the manager within the organisation

A manager may not easily grasp how to manage access to a file system. ERAM offers a highly user-friendly interface that allows any type of manager to easily see who has access and subsequently make adjustments.

and continue taking the next steps

Taking it a step further involves identifying data that is no longer in use and cleaning it up. Often, this constitutes more than 75 percent of the data! The final delegation step is Self Service, where end-users themselves gain access to a folder via their manager.

Learn more about ERAM

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