Role Based Access Control

Fully automated access to the right resources at the right time

Allocating access rights based on roles

Role Based Access Control (RBAC) is a structured approach to managing access rights within an organisation. By assigning rights based on roles, you ensure a transparent and secure way of access management.

RBAC ensures that employees have access to the appropriate resources based on their specific role and responsibilities within the organisation.

  • Quick and error-free rights allocation: With RBAC, roles determine rights, ensuring they’re granted swiftly and without errors. This minimises human mistakes, leading to a streamlined assignment of access rights.
  • Minimal IT involvement: The automation in assigning rights means the IT team spends less time on account and permissions management. This reduces the burden of administrative tasks and streamlines the overall management process.
  • Immediate productivity in new roles: When employees switch roles, RBAC lets them dive right into their new position without delays. They gain immediate access to essential tools, boosting overall productivity.

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Why opt for Role Based Access Control (RBAC)?

Consistency &

By designating rights based on preset roles, RBAC provides a consistent and transparent method for managing access. Individuals with identical roles have the same rights, ensuring clarity and predictability.

Flexibility &

RBAC was designed to align with your organisation’s growth. Introduction of new roles and adjusting permissions are streamlined, ensuring the system remains flexible amidst evolving business requirements.


Utilising RBAC makes it simpler to meet regulatory standards and undergo audits. By having a comprehensive understanding of who has access to what, you can demonstrate that necessary measures have been taken to protect sensitive information.

A Look at the Options

Role-specific rights

In RBAC, each user within your organization is assigned a distinct role, typically based on their job role, department, or location. These roles define the user’s access rights, making the rights management process streamlined and automated. The result? A system that’s both transparent and secure, where users consistently possess the appropriate permissions.

Dynamic permissions

HelloID has the capability to independently establish groups within your target system. For instance, when there’s an addition of a new department to the HR system, HelloID promptly identifies the change and assigns the necessary memberships accordingly. This method, labelled as Dynamic Permissions, provides flexible and reactive rights management that evolves with the changes in your organisation.

Security through automation

In HelloID’s RBAC, automation plays a pivotal role. Utilising specific threshold values, HelloID guarantees that only legitimate modifications are made, preventing unintended operations and potential security vulnerabilities. This introduces an added level of security and confidence for your organisation.

Detailed permissions

With RBAC in HelloID, you can set detailed permissions, ranging from account creation to specific sub-permissions in target systems. This flexibility ensures a granular control mechanism over each user’s access rights, allowing you to ensure that each user has exactly the rights they need, and nothing more.

“We’re dedicated to clearly defining the facilities and access rights needed for all roles and departments. An insightful role mining session, facilitated by HelloID experts, proved to be of immense value, shedding light on numerous new insights.”

RevantJoey HuibersRead the case study

RBAC and HelloID Provisioning

“RBAC and HelloID Provisioning
Role-Based Access Control (RBAC) is a pivotal component of HelloID Provisioning. This combination offers a streamlined and automated approach to access rights within your organisation. With HelloID Provisioning, the management of user accounts and their lifecycle is seamlessly integrated with the role-based access control of RBAC.”

This ensures that once an employee receives a designated role within the organisation, HelloID Provisioning instantly assigns the relevant access privileges corresponding to that role. This process eliminates manual interventions, minimises mistakes and guarantees a more secure and productive operational environment.

Furthermore, the integration of RBAC with HelloID Provisioning ensures that the access rights and access management are always up-to-date, aligning with the dynamic needs of your organisation. The outcome? A robust, scalable and flexible solution that meets the contemporary requirements of access management.

HelloID Provisioning

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RBAC is a method that allows you to automatically assign the appropriate access rights to users based on a role model. The role they fulfill within your organisation is crucial. By adopting this approach, you guarantee consistent rights for every individual with the same role, you ensure employees can access the necessary applications and data they need, and you reduce the burden on the IT department.

Implementing RBAC isn’t complex, but it does require proper preparation. It’s crucial to clearly define which roles exist within your organisation and which rights they require. However, think about setting thresholds to prevent unintended changes. Using business rules, you can determine exactly which rights you assign to each role. Getting started with RBAC thus demands a time commitment and expertise. However, Tools4ever’s experts are ready to guide you through the process step by step.

Roles in RBAC are tied to the jobs that employees can perform within your organisation. Each job is distinct and requires different access rights. Based on a role, you decide in detail which rights you grant to a user. Due to these roles, employees automatically receive the appropriate rights.

Every organisation operates with various applications and systems. RBAC streamlines the process, ensuring users are granted the right permissions efficiently and without errors. Fundamentally, RBAC can fit any organisation. However, the method becomes more relevant for organisations with a broader range of roles and a larger workforce. This is because as administrative complexity heightens, the advantages of adopting RBAC become even more pronounced.