Connector with GoogleApps

Connection with GoogleApps

Manage email related entities

Identity and Access Management (IAM) has a direct connection with GoogleApps and can therefore manage email related entities. For example, IAM can ensure that e-mailboxes for new employees are immediately available or can perform an automatic name change, e.g. on a marriage, on the email account. IAM then ensures that the name of the primary email address is changed to the new name and that the old name is added as an alias to the new mailbox.
But IAM offers even more.

Functional mailbox:

It is possible to create functional mailboxes in GoogleApps and to manage the access rights. In combination with the Self Service module of IAM, an employee can request access to a functional mailbox and IAM can grant this after the approval of the owner of the functional mailbox. On a periodic basis, IAM can deliver an email to the owner of the functional mailbox with a list of all members. A link can also be delivered to the owner to allow them to remove members who should no longer have access to the mailbox. Through this Self Service component of IAM, the organization can independently adjust rights and maintain compliance.

Distribution list management GoogleApps:

A set of distribution lists can be automatically managed in GoogleApps by IAM. To do this IAM uses information from Active Directory or the HR system. In this way, IAM can automatically manage the membership of a user for a certain distribution list based on the role or title of the end user in the HR system. A financial administration employee  is thus automatically a member of the distribution list 'div financial administration'. Besides regulating list memberships IAM can create, rename and delete distribution lists in GoogleApps based on the change in the HR system.

Mailbox stores:

IAM can put a user in the appropriate mailbox store based on specific individual characteristics, e.g. function and location. This allows a direct distinction between users who need a large amount of storage capacity, and users who require significantly less storage capacity. A user can also be assigned to the relevant mailbox store based on the location, usually the nearest mailbox store. This is normally done to manage traffic on the network.