Out of Office Manager Tool

Employees may suddenly call in sick or forget to activate their Out-of-Office message before going on leave. Their immediate colleagues won’t be able to activate this message, as they do not possess the login details of the absent user. After all, it is not a good practice to let employees share their credentials. With the Out of Office Manager Tool by Tools4ever, only administrators will be able to modify and activate Out-of-Office messages and ensure that incoming e-mail messages are automatically forwarded to another employee.

Auto provisioning

By integrating OOMT with User Management Resource Administrator (UMRA) many new opportunities arise. Automatic handling of Out-of-Office occurs by linking UMRA to the HR system in the organization. This system keeps track of vacations, sick employees of business trips. Additionally, contract information is available. In addition to integration with the HR system, UMRA offers the possibility to put the manager in the lead via Workflow Management and Self Service. Through both integrations (HR system and WFM / SS), UMRA can automatically set the Out of Office message (after approval and adaptation by the manager).

Overview of Out-of-Office message

OOMT provides an overview of user accounts for which an Out-of-Office message has been activated.

Activation/de-activation Out Of Office

Administrators can activate and deactivate Out-of-Office messages where necessary.

Out Of Office message

Administrators can set or modify Out-of-Office messages.

Automatic email fowarding

Incoming e-mail messages for absent employees can be automatically forwarded to a relevant e-mail address.

Improved customer service

Customers and relations will always receive an Out-of-Office message, even if the recipient has been unable to set or activate such a message. Thus, your customers and relations will immediately know what they can expect and are offered the possibility to pose their urgent questions to another employee.

Safegaurds a secure environment

Only administrators will be able to modify and activate Out-of-Office messages. This means there is no need for immediate colleagues to share their credentials. Administrators will not have any access to the contents of the mailbox, only to the Out-of-Office settings.

Minimum Hardware requirements

Processor: Pentium III (Pentium 4 or higher recommended)
Memory: 512 MB RAM (1 GB or more recommended))
Hard disk space: 256 MB (1 GB or more recommended)

Depending on the exact configuration and used components the system requirements may vary.